Privacy notice

Introduction

We The Collective Design, Inc. ("We The Collective," "Company," "we," "our," or "us") respects your privacy and is committed to protecting it through this Privacy Policy. This policy explains how we collect, use, disclose, and safeguard information when you visit our website located at wethecollective.com ("Website").

By using our Website, you agree to the collection and use of information in accordance with this Privacy Policy. We may update this policy from time to time, and any material changes will be communicated via email if we have one on file for you. Your continued use of the Website after changes are posted constitutes acceptance of those changes.

Scope

This policy applies solely to information collected through the Website. It does not apply to information gathered through client engagements, job applications, offline interactions, or other business processes.

Data Protection Officer

For any questions or concerns regarding our data protection policies or practices, please contact our Data Protection Officer (DPO):

• Name: Greg Hoy, Director of Operations
• Address: 37 Dunlevy Ave, Vancouver, BC V6A 3A3, Canada
• Email: greg@wethecollective.com
• Phone: +1 604-568-7998

Information We Collect

We collect several types of information through the Website:

Personal Data

We collect personally identifiable information ("Personal Data") that you voluntarily provide, including:

• Name
• Email address
• Phone number
• Any other information you provide via our contact form

Usage Data

We automatically collect data about how visitors interact with our Website, including:

• IP address
• Browser type and version
• Operating system
• Pages visited
• Time spent on pages
• Referring website

This data is collected using cookies, web beacons, and Google Analytics. You may disable cookies in your browser settings, but doing so may affect the Website’s functionality.

Public-Facing Notion Pages & Job Applications via HiBob

Our Website includes public-facing sections hosted on Notion, such as "Life at WTC" and "Insights." While these pages do not directly collect Personal Data, visitors may interact with embedded forms powered by Notion. Information submitted via these forms is collected in accordance with Notion’s Privacy Policy. Any contact information submitted may be used to respond to inquiries and may be added to our marketing list.

We also use HiBob for managing job applications and recruitment processes. If you apply for an open role via our Website, HiBob collects information such as your name, contact details, resume, and employment history. This data is processed in accordance with HiBob’s Privacy Policy. We use this information solely for applicant evaluation and hiring purposes.

How We Use Your Information

We use the collected data for the following purposes:

• To respond to inquiries submitted through our contact forms
• To send marketing communications (which you can opt out of)
• To analyze and improve our Website’s performance
• To ensure security and prevent fraud
• To comply with legal obligations

Disclosure of Your Information

We may disclose your information:

• To service providers and contractors who assist in Website operations (subject to confidentiality obligations)
• To comply with legal requirements (e.g., subpoenas or law enforcement requests)
• To a successor entity in the event of a merger or acquisition

Third-Party Services

We use third-party services for Website analytics and marketing:

• Google Analytics – Collects usage data to analyze Website traffic. You can opt out by installing theGoogle Analytics opt-out browser add-on
• Notion – Hosts public-facing pages and collects data through forms. View Notion’s Privacy Policy.
• HiBob – Facilitates job applications and applicant tracking. View HiBob’s Privacy Policy.
• AWS Simple Email Service (SES) – Used to send email communications, including responses to inquiries and marketing emails. AWS maintains security and privacy policies that comply with industry standards. View AWS’s Privacy Policy.

Do Not Track Signals

Our Website does not respond to "Do Not Track" (DNT) signals due to a lack of industry-wide standardization.

Data Security

We implement industry-standard security measures to protect your Personal Data. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Children Under 13

Our Website is not intended for children under 13 years of age. We do not knowingly collect Personal Data from children. If we learn that we have inadvertently collected such data, we will delete it.

Accessing, Updating, and Deleting Your Information

You have the right to:

• Access the Personal Data we hold about you
• Request corrections to inaccurate information
• Request deletion of your Personal Data (subject to legal limitations)

To make a request, please contact our DPO at the email address provided above.

International Data Transfers

If you are accessing our Website from outside Canada, be aware that your information will be transferred to Canada and processed in accordance with Canadian privacy laws.

GDPR Rights

If applicable under the General Data Protection Regulation (GDPR), you may have additional rights, including:

• Right to withdraw consent
• Right to data portability
• Right to object to processing
• Right to lodge complaints with data protection authorities

Third party websites

Our Website may contain links to third-party websites. We are not responsible for their privacy practices, and visiting these websites is subject to their own privacy policies.

Changes to this Privacy Policy

We may update this policy periodically. The "Last Updated" date at the top of this page indicates the latest revision. Please review this page regularly for updates.